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General Accounting System - GAS - 1.0.0

General Accounting System - GAS

Module Installation:

 

  • The program require the installation of the database as explained in the main program installation instructions.
  • It also require The module AUS (Application Users System).
  • The setup is the same as for AUS module except the last steps. The images for AUS setup will be used.

 

1- Unzip downloaded file:
Unzip (decompress) the setup compressed file (gassetup.zip) using any program like winzip. (free program Zipeg for Windows can be downloaded fromwww.zipeg.com

2- Run Setup Program:
double click on the extracted file (gassetup.exe) to run the setup program.

click next to continue ...

3- Read License:

Read the license agreement, select I agree, then click next ...

4- Define yourself:

Type your name, your company (Hotel Name), then click next ...

5- Read Information about program:
Read Information about the program, then click next ...

6- Select Installation Folder:

Select the installation folder (click on change and select any folder on your computer) - It is better to keep the default installation folder selected by the system. Then, click next ...

7- Select Shortcut folder:

Select shortcut folder (from the drop down menue) - It is better to keep the default shortcut folder selected by the system. The shortcut folder is the folder where an icon is created for running the program. Then, click next ...

8- Check Installation Information:
Read Installation information, click back to change them, or click next to continue setup with the information you entered ...

9- Finalize installation:

After the program is installed on your computer the above screen appears to notify you. Click finish to complete setup.

10- Restart computer:
Sometime, it is required to restart your computer ...

11- Login as administrator:
execute the program from the start -> All program -> {installation shortcut folder} -> executable program xxx.exe.
the login screen displayed.

The first time you run the program login with the module administrator. The administrator is added to the users of the program automatically with full authorization. Other users of the program (with limited authorization) can be added in the (Apprication Users System) by the administrator. - click OK to continue ...

12- Register Application:

The program registration form displayed to register the application. The company (Hotel Name) is required. Administrator Name and Password are assigned as you entered on the login screen. You can change them. The fiscal month (The first month of the financial year) is assigned as month 1 (January) you may change it to any month (1 to 12). - click Register to continue ...

13- Set Program Execution Parameters:
The program now is ready for execution. read the documentation to know the functions of the program.

13/1- Define Account Types:

Other modules requires the definition of some accounts. Define them before running any HMS modules. The accounts required are as follows:

client account,
Banks Account,
Cash Book Accounts.
Rooms Account,
Outlets Accounts,
Room Guests Account,
Outlet Guests Account,
Taxes Account,
Service Ratio Account,
Departements Account,
Vendors Account,
Stock Accounts,
Stock Adustement Account.
Room Meals Account.
Bill Modifications Account.
All Outlets Account.
From Administration menu select Define Account Type and add the 16 account types above

13/2- Define Account Details:
For each account type you have to define at least one account detail to whome the transactions are posted.
From Administration menu select (Assign Operational Account).

13/3- Assign Application Accounts:
GAS like any other module uses some accounts for its operation. We have to select those accounts from the 16 account types defined in step 13-1.
GAS require two account types (Bank Account and Client Account).

13/4- Define Credit Cards:

Also you have to define deferrent Credit Cards if you are going to use Credit Card Payment Method for bills.

Module Description